Statutes of the Eastern Alpine and Dinaric Society for Vegetation Science
The Eastern Alpine and Dinaric Society for Vegetation consists of scientists who work with vegetation in the Eastern Alpine and Dinaric area. Its aim is to support the personal and collective relations among its members as well as their close collaboration. On the other hand the vegetation research of this area should be stimulated by meetings, field trips etc.
The society’s registered office is located at the University of Triest, Botanical Department. The membership fees and other resources are managed in the particular countries; the money is spent for society activities in these countries.
Members of the Eastern Alpine and Dinaric Society for Vegetation can be all busy geobotanists (plant sociologists, ecologists, plant geographers, taxonomists, palynologists, etc.) who work in the in the eastern alpine and dinaric area. Members can also be geobotanists from countries beyond the Eastern Alpine and Dinaric area who are interested in collaborations.
The admission as a member results from nomination and reasons of two members or of one council member and has to be confirmed by the general assembly with simple majority.
The members are bound to pay the annual membership fee. The fee is declared by the general assembly resulting from the secretary’s proposal. The members have to pay attention to the statutes and the decisions of the general assembly.
The membership terminates by voluntary leaving using a written statement, by non-payment of the membership fee for two years, or by majority decision of the general assembly due to acting against the statutes.
The society’s authority is the general assembly as well as the managing board.
The general assembly is the supreme authority of the society and meet regularly every second year in the course of a meeting. But for important reasons it also can be called by the inner council at any other point of time. The general assembly consists of all the members who are present in person.
The managing board is formed by:
- The inner council,
- The extended council.
The inner council consists of:
- The president,
- The secretary,
- Three vice-presidents as representatives of the three speech communities within the Eastern Alpine and Dinaric area, which are the German, the Italian, and the Slavic.
The inner council is elected by a direct and secret or an open voting with single majority of votes during the general assembly. It remains as this for two whole business years. The council can be re-elected, but no more often than twice in a sequel. The election of the inner council is supervised by the representative of the speech community, where the meeting takes place.
The inner council can additionally consult the extended council which consists of:
- Representatives of those botanical institutes and institutions which are centres of geobotanical research in the Eastern Alpine and Dinaric area,
- Members or other important persons who are invited as expert or consultant.
The inner council or the extended council meet at least once a year or even more often if required. The extended council discusses concerns which are important for the society’s life, its activities and progress. Further they make recommendations and decisions which will be submitted for sanction to the inner council respectively the general assembly.
The society organizes a meeting (symposium) with scientific presentations and excursions every year or every second year. The meeting takes place in the countries of the Eastern Alpine and Dinaric area alternately, or somewhere else if specific interests call for it. The guidelines for the organization of the meetings and other events are given by the extended council.
The society’s official languages are German, Italian, Croatian, Slovenian and English. Every member is free to use this language during presentations, discussions, publications, etc., which they think most effective for being understood by most of the people interested.
The statutes can be modified by the general assembly if the council requests it or at least 20 members demand it in writing. At any rate, requests for a modification of the statutes must be announced in writing to all of the members at least one month before the general assembly. For an adoption of the request a two-thirds majority of the present members is necessary.
The representatives of each of the three speech communities of the Eastern Alpine and Dinaric area can put a veto on the requests for a modification of the statutes if they agree among one another. A request having been turned down by this means cannot be repeated in the same design.
The statutes have to be printed in all of the five official languages and be sent to the members. In cases of doubt the German text of the statutes is decisive.